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Version: V12

Understanding Content Export from VIDIZMO to SharePoint

VIDIZMO integrates with SharePoint to allow users to export content from VIDIZMO Portals to designated SharePoint document libraries, ensuring efficient collaboration and centralized storage.

Concept​

Exporting content from VIDIZMO to SharePoint involves configuring the SharePoint Export App to establish a secure connection between VIDIZMO and a designated SharePoint site.

During setup, the SharePoint Export App is granted delegated permissions that operate under the authenticated user's context. The app verifies the user's credentials and permissions before executing any operations, ensuring only authorized users can export and manage content within SharePoint. This maintains SharePoint's permission structures and access controls.

Metadata Attributes Included in the Export​

When exporting content from VIDIZMO to SharePoint, the media files and associated metadata are uploaded into SharePoint document library columns. The available metadata attributes are:

  • Title
  • Description
  • Category Name
  • Tag
  • Author Name
  • Date Created
  • Content Id
  • Custom Attributes

This structured export ensures that files in SharePoint remain well-organized, searchable, and maintain their original context from VIDIZMO.

Register Application in Entra ID​

Before exporting content to SharePoint, you must register an application in Microsoft Entra ID. The registered application is configured with essential details such as access scopes to generate unique identifiers for authentication.

A client secret is created and stored securely to enable authentication and access control, which is then configured in the SharePoint Export App.

The application is granted specific API permissions within Microsoft Graph to ensure the required access level. The required permissions are:

  • Sites.Selected
  • Files.ReadWrite.All

In the VIDIZMO Portal, users must have the Export App feature permission to configure and enable the SharePoint Export App.

SharePoint Export App​

To start the export process, configure the SharePoint Export App in the VIDIZMO Portal. If you need to export content to multiple SharePoint libraries, configure a separate SharePoint Export App for each library.

The app settings are divided into four sections:

  1. SharePoint Credentials Enter the credentials associated with your Entra ID registration, including the Tenant ID, Client ID, Client Secret, and Azure Region. Authenticate using Entra ID to establish the connection.

  2. SharePoint Configuration Specify the SharePoint site name and the document library where the export should go. Select the metadata fields you want to export as columns in the SharePoint document library.

  3. Export Criteria Set specific conditions for selecting content to export, based on fields such as Status, Publishing Status, Formats, Tags, and content properties. You can also choose whether to export existing content or only content uploaded after the app is enabled.

  4. Post Export Define the action to take on Portal content after it is exported. Options are to leave the content as it is or to delete it and move it to the Recycle Bin.

Activity Logs​

As you export content, you can easily monitor the activity logs of the Export SharePoint app. Each time an automatic export is executed within the VIDIZMO Portal, it gets its log entry, which is then added to the Activity Logs page. Each log entry represents a specific export activity and contains key information, including:

  • Export Identifier: A unique identifier associated with the export apps.
  • Exported File(s) Count: The number of exported files.
  • Date/Time: The timestamp of when the export activity occurred.
  • User: The user who initiated the export.
  • Status: The status of the export process.

For more information, refer to How to Export Content from VIDIZMO to SharePoint.

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